You are organising a local committee meeting

You should spend about 20 minutes on this task.

You are organising a local committee meeting. You would like a local MP to attend the meeting to contribute to a discussion about green areas in the community. Write a letter of invitation to the MP’s secretary, Mrs Shelton.

In your letter,

• introduce your committee
• say why you are having the meeting
• invite the MP to attend

You should write at least 150 words.

You do NOT need to write your own addresses.

Begin your letter as follows:

Dear ………………., 

Sample Answer 1:

Dear Mrs Shelton,

I am an organising member of the non-profit organisation ‘Our Green Planet’, writing on behalf of our foundation and community members to invite the honourable MP, Mr Alex Cooper, to attend a conference about green areas on 21st December 2021 at Grand Replicon Hall. I am hoping that you would inform the honourable MP regarding the meeting and schedule his time for the same.

We are proud to have a delegate who represents us in the parliament and is an advocate of the green movement. As a founding member of the ‘Our Green Planet’, I deem him the best person to have a discussion with the local citizens in this regard. ‘Our Green Planet’ has started its journey in 2016 and working to increase awareness about the green movement. Our organization has been highlighted in numerous national and international events and publications.

21^st December will be our 8th anniversary of this wonderful journey and we would like to make it special by focusing on our goal, spreading awareness among people about how individual steps can make our planet a better place to live in. We would be highly motivated if the honourable MP can spare some of his precious time and attend the meeting to discuss his views on that. We are expecting him to stay for an hour.

It would be so kind of you if you could inform our respected MP about the invitation and explain to him how important it is for us to have him.

Thanks in advance.

Yours faithfully,

Laura Matthew

Sample Answer 2:

Dear Mrs Shelton,

I am the general secretary of the “Keep Your City Green” committee of our municipality area, and, as the name of this committee implies, its job is to mobilise and motivate the good citizens of our municipality to make them aware of the benefits of green environment in and around our municipality. We also work on tree plantations.

And as a part of this effort of ours, we try to organise a discussion session quarterly, in which, renowned, respected and learned residents of our community take part and express their valuable opinions about the progress of our involvements and efforts. But, to make the efforts of this committee even more acceptable, engaging and successful among the citizens of our area, we could certainly use the valuable insights from the honourable MP of our constituent. 

Now, I fully understand that our honourable MP is a very busy person because of his political works and other priorities, but I would surely like to hope that he would squeeze some time out of his busy work schedule to attend our discussion session which will be held from 10.00 am to 12.30 pm on 15^th September.

Yours faithfully,

George Tobias